After Months of
preparation on Saturday 18th January
emc3’s Stephanie, Imogen and Dan set of to Malta to manage a conference for a
prestigious online payments company. The main conference took place in Radisson
Blu Golden Sands, which is a large hotel situated on one of the very few sand
beaches in Malta. The space was ideal for the event as spreading over 2,000
square metres and featuring 12 state-of-the-art meeting rooms the conference
facilities were certainly second to none. The natural daylight and amazing view from
almost every meeting room also added to the conferences success and all the
delegates staying in the hotel were able to enjoy access to the spa, sports and
leisure activities. Additionally with there being up to 200 guests booked into
the hotel it meant that we were able to put the VIP’s in the newly renovated Registry
suites, making sure that their stay was a memorable one. The selection of restaurants and bars for
breakouts and after-hour meetings also meant that all the delegates were able
to enjoy the few days of work away as some time for some fun, rest and
relaxation.
On the first few days
the emc3 team took the time to set up everything that was going to be required
for the upcoming week’s event. This involved unpacking all the boxes of the
equipment, setting up the signage around the hotel, ensuring the rooming list
was entirely finalised and putting together all the delegate packages. On the
Tuesday it was time to start collecting the guests, and by Wednesday afternoon
everyone had arrived and was fully settled into the resort.
The conference was
mainly focused around the use of the main ballroom that was transformed to
represent the brand and the use of an interactive ‘gaming’ system meant that the
delegates were able to personally engage with the conference format. There was
also time out for more personal and one on one business meetings as well as
sessions particularly set aside for Q+A’s. In each of these sessions the emc3
team ensured that everything was running smoothly and on schedule, as well as
helping with the presentation format and microphones.
On two of the evenings
all the guests set out on coaches to see a bit more of what Malta had to offer.
With a medieval themed dinner one night, and an award dinner on the other it
was again the role of the emc3 team to make sure everyone was happy and that
the structure of the evening ran as planned. This involved organising the
entrance of a flash mob to personally presenting each of the prizes for the
awards ceremony. The biggest task was trying to get everyone back on the
coaches and back to the resort, as most didn’t want to the successful evenings
to end!
On the Friday after
the closing session of the conference the emc3 team organised the taxi’s to ensure
everyone got to the airport on time for their flights home. Once all the delegates
had left it really became clear how all of the hard work had payed off, because
although very tired from such a busy week the conference could not have been
more of a success! The team then had the chance to enjoy a day of relaxation
before flying back to London and embarking on the next exciting event in the
diary! Emc3 have much experience and knowledge in conferences as well as
various other types of events, marketing and concierge (http://www.emc3.eu). If
you have a personal enquiry then please do not hesitate to contact our senior
events manager, Stephanie Utting at Stephanie@emc3.eu
By Imogen Darch
